Zoho Mail and Its Limitations For Free Accounts

Screenshot of Zoho Mail

There once was a company called AdventNet that created IT software – network monitoring, help desk ticketing, etc. Eventually they started this fledgling division called Zoho which seemed to me (at the time) like a distraction from their IT business. But Zoho grew and grew and eventually AdventNet changed its name to Zoho. Zoho still makes a line of IT software, but it is their Zoho Suite that more people are familiar with.

Screenshot of Zoho Mail

I’ve always liked their software, though sometimes it has been a bit rough around the edges. Part of this is because they usually offer free versions with a fairly robust featureset for those who only need a few users or to monitor a few systems.

In general I haven’t found these limitations to be too much of a nuisance, but I recently started using Zoho Mail and have been frustrated by the number of features which are only available in their paid version. Granted, the paid version isn’t bad – $28/yr. per user – but it isn’t what I’ve come to expect from Zoho.

I figured it would be helpful for others who are considering Zoho Mail as a solution for their needs to have a concise list of some of the more notable of these limitations…as the 25 free users offer is quite attractive at first glance. Without further ado, here is my list of functionality not available in the free version:

  • Mail Forwarding – Want to setup an email address [email protected] and forward it to [email protected]? You can’t on a free account. (Granted, you can create an email alias for an account).
  • POP/IMAP/ActiveSync – These are all methods of retrieving mail from Zoho’s server and are used by email client software like Microsoft Outlook, Mozilla Thunderbird, or Mailbird. (Zoho does have a robust web interface, similar in functionality to Gmail’s, so this is only a deal breaker if you use a software email client).
  • Email Routing – Want to have emails sent to [email protected] routed to a third party helpdesk like Zendesk or Freshdesk? You can’t, it’s a premium feature. (That said, you can probably setup these and other services to access the account automatically and pull the emails).

Besides these limitations, Zoho Mail seems full-featured, the user interface is quite nice, and one can customize things with one’s custom domain rather than having @zohomail.com emails.

What alternatives do you have? At the price of free I’m not aware of many with any robust implementation. I’m luckily enough to be grandfathered into a G Suite account from back in the day when Google was still handing them out for free. šŸ™‚

The only other completely free solution I’m aware of (at least for a few users) that offers similar functionality to Zoho Mail (e.g., custom domain email rather than @provider.com email) is Bitrix24, but I’ve never personally used them (interestingly, they also have a decent suite of applications and offer a free phone number as well – though it doesn’t appear to come with any minutes, but per minute pricing is cheap). Do you have suggestions for alternatives?

If we look at paid alternatives things begin to open up a bit for us we can add Google Suite, Microsoft Office 365, Rackspace, and so on to the list. Yet Zoho Mail’s prices still seem to be among the best.

Its also worth noting that most web hosts I’ve used (e.g. Bluehost, SiteGround) offer free email hosting as well. These services tend to be fairly full-featured but really lacking in the UI department.

Earn.com A Little Extra on the Side

A Photo of a Clock with Small Piles of Money Near It

 

A Photo of a Clock with Small Piles of Money Near It
This photo was generously provided by Nattanan Kanchanaprat and Pixabay.

(Post Updated: Feb 13th, 2018)

What is Earn.com?

Earn.com is a nifty site where individuals can receive and respond to messages from various organizations and other individuals in exchange for a few dollars. For example I’m a member[1] of a number of lists including:

  • Facebook Users
  • GitHub Users
  • HTML Programmers
  • Instagram Users
  • Pinterest Users
  • Reddit Users
  • Twitter Users
  • YouTube Users

When someone wants to communicate with a certain population of individuals (e.g. twitter users), they can send a message through earn.com which pays x amount for each response. Or if someone wants to communicate with a specific individual they can reach out to that person with a message and an offer of payment for a response.

Why Would Anyone Send Messages Using Earn.com?

There actual use cases where one would want to send a message a groups of users or a specific individual For example:

  • Send a poll to Facebook users providing images of two different potential ads and asking which one would interest them more.
  • Sending out some content to Pinterest users you believe will go viral in hopes that they will pin it and share it.
  • Sharing a link to an awesome new YouTube video.
  • Contacting a CEO of a company you believe will be interested in your product or service.
  • Communicating with a well-known scientist who might otherwise not see your email among the innumerable she receives each day.

The more general the group the less one is likely to get paid per message…but there are also all sorts of niche groups – for example digital currency investors, hackers news users, and so on. I tend to see offers from these a bit more frequently – the cryptocurrency related messages seem to pay especially well.

Is There Any Money In Using Earn.com?

Sure. You aren’t going to get rich off it, but it is fun and provides some extra pocket change.

I’ve been on the site for a while[2] and accumulated around $120 with relatively little effort.

But there is more to Earn.com than pocket change for the occasional message…

Using Earn.com to Monetize Your Email

Earn.com can integrate with Gmail (your choice, I personally haven’t integrated yet). When you receive an email from an individual or organization that you don’t necessarily want to spend time responding to, you can “bounce” the email to Earn.com to gauge how serious they are in their desire to talk to you.

The individual or organization receives a reply email from Earn.com that indicates how much it will cost them to receive a response from you. They can then choose to go find someone else to bother or, if they are really interested in what you have to say or really think their product is meant for you, they can pay up. You spend a few moments replying to their message, pocket the cash, and if it is something you are actually interested in, the relationship continues from there.

Granted, this isn’t something that is going to work for everyone. But if you own a business and are being constantly propositioned by sales people, one way to weed out those who are running through an address book name by name is to charge them a few dollars for a response. They will probably move on to the next name on the list.

Similarly, if you are a public personality of some sort (e.g. actor, author, blogger) and you receive a lot of communications you could choose to charge a few dollars to get a response.

Obviously, this tool could be used poorly. I wouldn’t recommend charging your own family and friends to contact you.[3] And if you are an internet personality I’d suggest not requiring payment for every correspondence. On the other hand, it might be worthwhile to bounce some of those requests for guest posts (or to review a product) to Earn.com to test their seriousness and to make a few bucks.

Bonus: Your Money is Bitcoin

You’ve probably heard the words Bitcoin, digital currency, or cryptocurrency being thrown around on occasion – whether on/in the news or by a geeky friend. You probably also know that Bitcoin is worth a lot of money – I mean thousands of dollars for a single Bitcoin. Unfortunately, there isn’t an easy way for folks to get Bitcoin without spending a significant amount of money at this point in time (kind of like buying gold).[4] But Earn.com keeps your earnings as Bitcoin. As such your earnings can increase with Bitcoin price increases[5] and you can cash out in dollars or in Bitcoin.

In general I’m not recommending buying Bitcoin at the moment (I’m not a financial advisor, so go talk to someone who knows what they are talking about to decide whether to buy or not) due to the significant price fluctuations occurring (and the likelihood that another technology will supersede Bitcoin), but I would suggest keeping your Earn.com earnings as Bitcoin.

What About Those Initial Coin Offerings (ICOs)?

There are tons of companies right now trying to get in on the cryptocurrency boom. Some are for real but many of them aren’t. Of those that are real it is almost certain a majority of them will fail. If you get an offer to buy into an ICO I recommend, in general, not investing. If you decide you really think it is worth investing in, be sure to do your own research and DON’T INVEST MORE THAN YOU CAN AFFORD TO LOSE!!!!

Closing Thoughts

Earn.com is a fun, free way to make a few extra bucks. It is also a way you can contact individuals (and actually receive responses) that you might not otherwise be able to converse with (e.g. CEOs or blogging personalities). Because your earnings are kept as Bitcoin you also have the opportunity to get into the Bitcoin market at no monetary cost (just a few minutes of your time).

For those who are confused about what Bitcoin is and how it works – don’t worry, I plan on releasing a few articles in the near future on how cryptocurrencies work.

 

  1. [1]You can see my profile at: earn.com/davemackey/referral/?a=aj1r4df6vzgufrio
  2. [2]I don’t recall how long, long enough that I was on it before it was called earn.com
  3. [3]Doing so may result in the loss of said family and friends.
  4. [4]It used to be one could “mine” Bitcoin using one’s computer. These days there are specialized machines mining Bitcoin which make it almost impossible to earn anything significant using one’s own computer.
  5. [5]That is how I hit $120 so quickly….the value of my earnings increased with the increasing price in Bitcoin!

Diigo – Software I Use Every Day

Screenshot of Diigo Highliths

Diigo (a “personal knowledge management tool”) is a browser extension[1] that allows one to collect all sorts of information from across the web in a central repository where it can be easily accessed, shared, annotated, searched, and remembered.

Screenshot of Diigo Highliths
This is a screenshot of some of my Diigo highlights.

I don’t know that I aspire to be aĀ polymath, it is more like I hunger to be one. I consume informationĀ in copious amounts and synthesize it together to help me understand the world (and share what I learn). But this presents a great challenge – how can I consume massive amounts of information while not losing what I have learned previously?

The answer is augmentation (along with an acceptance of my finite nature). In the past this might have included a physical filing cabinet, for me it consists of Diigo and a few other primarily digital means.

When oneĀ saves a site or article to Diigo, Diigo creates a record associated with that specific page. I then add one or more tags to categorize (create a taxonomy) this record among all my other records.

In addition, if the page includes content I consider to be of important, I highlight it and Diigo saves my highlights as well. It also allows me to add notes to the page. Recently I was reading an article about Thomas OdenĀ and something he said connected with something William Barclay had said, so I added a note about the association.

Sometimes the pages can be summarized in a paragraph or two – in which case I attach a description to the page. I also use the description as a place to remind myself why I cared about this page.

Right now I have 25,361 items in my Diigo. An item is a record which is associated with a specific piece of content (usually a web page). Under many of these items are highlights and notes which help me remember the importance of the content.

I personally pay for theirĀ Professional level. It is around $60/yr. ($5/mo.), but I consider it well worth it.

There are some features/enhancements I’d like to see Diigo add in the near future, I’ve outlined my ideas below:

  • Archive.org Integration – Right now Diigo canĀ save a copy of a page if requested, which is great, but I’m wondering if it would make sense for Diigo to integrate with The Wayback Machine and cache every saved page.
  • Implement Hierarchical Taxonomies – Right now tags are a flat taxonomy, that is, no tag is a parent or child to another tag.
  • Separate DB of Trash Links – Right now I tag worthless pages as f-value, so if I come across them again in the future I don’t waste time rereading the material. It would be nice if Diigo maintain a per-user database of trash links and had a small visual reminder when we visited a useless site (e.g., a small trash can on the Diigo button).
  • Acquire / Integrate Zlink’s Better Search Chrome Extension – This nifty little extension lacks transparency about how it handles data, where it is stored, and hasn’t been updated since late 2015, but it offers a number of highly useful features. My favorites are:
    • The ability to vote up or down search results, also to delete search results (thus when one searches for the same term again, one sees customized search results).
    • Customization of search pages with navigation to other sites – e.g., makes it very easy to repeat the same search using another search engine with one click.
  • Expand API – The API currently supports only two methods – retrieve bookmarks and add bookmarks. It needs (at a minimum) the additional abilities of editing and deleting bookmarks.
    • I’d also like to have a way to exclude certain tags / sites from the retrieved bookmarks.
  • Ability to Save Chrome Extension Pages – For whatever reason, Diigo doesn’t seem capable of saving extension pages from Google Chrome’s store of extensions.

 

  1. [1]They also offer mobile apps, but I rarely use.