No More PaperPort, Join the Lucion FileCenter Revolution!

Introduction:

Flat-bed Scanner.
Flat-bed Scanner. (Photo credit: Wikipedia)

Scanners and scanning have come a long way from the old days. Now we have these wonderful MFP devices at affordable prices with document feeders available to consumers and small businesses – it is a wonderful world! But what about the whole process of taking the captured image and moving it to data storage, formatting it, sorting it, perhaps running some OCR against it?

In my experience MFPs and scanners generally come with some lite version of document scanning / management software – oftentimes an older version of Nuance’s PaperPort.

Recently I took in a homeless Dell MFP with some issues (like frequent jamming while printing). I knew it originally came with PaperPort, but it didn’t have it by the time I took it in – so I went looking. Yikes! PaperPort was on the expensive side and a trial wasn’t readily available. So this is my attempt to find the best solution. I began by doing a pretty extensive overview and in the end just fell head-over-heels for Lucion’s FileCenter…so I decided not to finish filling out all my charts and just let folks know I love FileCenter. It feels so much smoother and more intuitive than PaperPort (at least version 12 – the last version I have access too).

That said, I’m not using FileCenter right now. Why? Because the Professional version of the product is $200. 🙁 Sure, standard is only $50…but I want the professional…maybe I’ll wake up one day and the software fairy will leave a copy under my pillow…or maybe one day I’ll find that I really need an excellent application to perform document scanning and management – but right now, I don’t…and being a bit of a perfectionist, I don’t want the semi-good standard but the robust professional (I think their features are actually largely on parity with each other).

What do you think? Have you seen other options out there? Tried PaperPort 14? Hate FileCenter? Let me know in the comments!

Potential Alternatives:

Scanitto – An inexpensive, basic scanning solution. PaperMaster – Appears to have been discontinued.
Sohodox – Pricing starts at $199. GloboDox – Big brother to Sohodox, pricing starts at $399.
eDocOrganizer – Pricing starts at $50. Your suggestion goes he

Product Comparison:

When it comes down to it, there appear to be three main products in the arena – Nuance’s PaperPort, Lucion’s FileCenter, and ITAZ’s Sohodox. I’m going to compare PaperPort and FileCenter here – b/c I have only had time to use these two, and I have not had time to demo Sohodox.
In the following table you will note some X’s are bolded. This indicates that the feature is available in both the standard and professional editions of the software. You’ll also notice some X’s are italicized, this means a crippled version of the feature is available.

Company: Nuance Lucion
Software: PaperPort FileCenter
Standard License: $99.99 $49.95
Professional License: $199.99 $199.95
Current Version: 14 7
Scan To Searchable PDF X X
Scan Direct Utility X X
PDF Viewer X X
FormTyper X ?
ImageViewer X ?
Print to Image PDF X ?
Document Thumbnails X X
Stack/Unstack PDF X X
PDF Document Assembly X X
PDF Annotation X X
PDF Highlighting X X
Folder Management X X
Folder Notes X ?
Send-To Links X ?
Cloud Sync X ?
Nuance Cloud Connector# X ?
Web Bookmarks X ?
Scan and Open Button X ?
Scanner and Image Enhancement Tools (SET) X ?
Customizable Scanner Profiles X X
Capture Assistant X ?
Network Folders X X
Windows Context Menu Support X X
Jump to Recently Scanned/Viewed X ?
PDF Create Included# X ?
PDF Creation of Any Application File on Desktop X ?
Supports PDF 1.7 X ?
Supports PDF/A X ?
Supports MDF-MRC X ?
PDF Passwords X X
PDF Encryption X ?
SendTo OmniPage Workflow X ?
Bookmark and Organize Workspaces (Desktops) X ?
Scheduled All-In-One Indexing X ?
MFP Scanning with Desktop Delivery via Email & Folder X ?
SharePoint Connector X