On a semi-frequent basis I am asked by individuals for recommendations on software programs that they can use for some purpose. I have a fairly large knowledge of software applications – but as the years pass, the ability to “stay on top of” even the major products in most categories has become difficult if not impossible…this is where AlternativeTo comes in (and can serve as an alternative to talking to an IT geek like me if you don’t have one lying around).
AlternativeTo allows you to type in the name of a piece of software in the category you are researching and it will then display that application’s information along with alternative options.
I use AlternativeTo almost every time I’m looking for a new application. It makes finding the major alternatives easy – and it makes gauging their popularity easy as well.
AlternativeTo doesn’t just cover Windows applications – it includes categories for Mac, iPhone, iPad, Android, Linux, Web-Based, Blackberry, and Chrome OS.
It might seem like I’m harping on the same old topic – but I hope each post provides new insights and reminds those who are perhaps thinking about getting organized but haven’t yet of this powerful tool for accomplishing tasks.
I also like to write about what features or refinements Asana could make to improve their software – and hope that others will add their feedback and maybe some folks at Asana will even read the post. 🙂
If I Wasn’t Invested…?
It is a bit harder of a question today than it was even a few months ago about whether I would use Asana if I hadn’t already invested so much time into it. The answer is “probably” – but not definitely. I’ve included a list of “feature requests” below which speak to what is lacking in Asana that would make me want to move on. I doubt that anyone has all of these features currently – but I do think, Astrid, for example, has done a better job with the mobile app (which appears to use caching and is thus much faster) and in creating pop-up reminders about missed calls (really nifty).
If you are just starting out with a todo list application – I’d recommend trying both Asana and Astrid. Are there any other todo list apps you feel are a must try?
[Still: 9/27/13] The “New Workspace” option is still buried. [Original Report: 1/1/12]
[Still: 9/27/13] While I appreciate the thought behind auto-creating a “Personal Projects” workspace, I had already created a “Personal” workspace – so “Personal Projects” is redundant. I’d like to be able to delete it OR move tasks from my current Personal workspace into Personal Projects.
[Still: 9/27/13] Integrating with Facebook Connect would significantly open up the user audience. It is unlikely that many folks don’t have either a Google or a Facebook account – but there are numerous individuals who have Facebook accounts but not Gmail accounts. [Original Report: 7/13/12]
Along these lines, a native Facebook app. would be pretty cool that could published to our (private) news stream tasks we need to complete and updates that have been made.
This same functionality could also be added to Google+.
[Still: 9/27/13] An ability to archive complete tasks within a task needs to exist – e.g. when one creates sub-tasks for a task. Otherwise the interface becomes crowded. [Original Report: 6/12/13]
[Still:9/27/13] Allow one to mark a reoccurring task as “missed” or “incomplete” instead of marking complete/deleting. (e.g. if I’m supposed to take out the trash on Monday, but I don’t, I don’t want to delete the task [b/c I do want it to remind me next week] but I also don’t want to mark it as completed [b/c I didn’t]). [Original Report: 7/23/13]
[Still: 9/27/13] Allow one to convert a project into a task and the project’s tasks into sub-tasks. [Original Report: 7/23/13]
[New: 9/27/13] Allow one to hide projects created by others that you do not want to see (e.g. that are not relevant to you) instead of requiring the other person to unshare the project on their end.
[Still: 9/27/13] Allow for Numeric Management of Task Priorities – So moving task priorities up and down by drag-and-drop takes too long when the list is long and while you can use Upcoming/Later/Today keyboard shortcuts, I prefer not to do so. It’d be nice if pressing say Ctrl+(number) would assign the task that number. If that number is higher than the number of tasks in the list, then it would just take the lowest priority (e.g., if I wanted to make sure something went right to the bottom of the list I could do something like Ctrl+999, even though Asana might actually make the task 58). [Original Report: 7/1/13]
[Still: 9/27/13] Better support for recurring tasks, specifically those assigned to others – I’m looking for something similar to “chore management” but for adults. Specifically: [Original Report: 1/1/12]
The ability to setup recurring appointments for individuals and have them be reminded of them – e.g. via email and/or SMS until the task is completed.
I’ve temporarily worked around this by using Boomerang and setting up scheduled repeating emails until a person notifies me they have completed the task – but this still requires my manual intervention to stop the emails AND doesn’t support SMS.
[Still: 9/27/13] A Native Microsoft Windows Desktop Application OR Offline Support for Asana – Now that I have an SSD hard drive, it isn’t that bad having to open Chrome and view the Asana pinned tab, but a native Windows application would still be nice – or at the least, offline functionality for the current web app. [Original Report: 1/1/12]
Especially local caching of tasks. Asana is miserably slow sometimes compared to a desktop app b/c it doesn’t appear to cache tasks locally and is always pulling from the live servers.
This innovation would also significantly lighten load on Asana’s servers.
[Still 9/27/13] Add a Link – Give us the ability to “attach” links to tasks as we currently can attach files. [Original Report: 7/13/12]
[Still 9/27/13] Remove from Main Workspace – Give us an option to keep tasks present in Projects but remove them from the My Tasks area. Sometimes I want to see only my “high importance” tasks in My Tasks – but right now they all show up there! Let me choose which ones should appear in My Tasks and which should only appear within specific projects. [Original Report: 7/13/12]
[Still: 9/27/13] Friendly Project Names – “Right now you can submit to specific projects via email but only by using the unique numeric string that stands for a project id. Yuck. That isn’t very friendly. Asana needs a better way to handle this. Perhaps [email protected]? Where uniquename is a name the user chooses and myaccount is their account username?” [Original Report: 7/13/12]
[Still: 9/27/13] Mark Project Days – “When I look at Asana I see a lot of tasks – but it is a Saturday and many of these tasks can’t be completed except on weekdays. It would be nice to set what days tasks can be accomplished and to filter out tasks which cannot be accomplished on specific days (e.g. calling the bank, talking to the boss, etc.).” [Original Report: 7/13/12]
[Still: 9/27/13] Open Inbox – “Right now you can email new tasks into your inbox and so can others who are part of your workspace – but what about those outside of your workspace? Asana has the potential to be a full help desk solution – but only if it allows anonymous users to submit tickets (by anonymous, I mean to Asana, not anonymous in the truest sense). They need to be able to send a ticket to [email protected] and for a few ticket to be created in the inbox.” [Original Report: 7/13/12]
[Still: 9/27/13] Astrid-like pop-up on missed phone calls – “Asking if you want to make it into a task and when it should be due.” [Original Report: 6/12/13]
[Still: 9/27/13] A Last Touched Method – We need a “tickler” mechanism which allows us to “touch” tasks and mark them as such without completing them. In this way I can make sure that every week I’m reading throguh all my tasks – or at least the important ones…and tasks that haven’t been touched in a while can float to the top for review. [Original Report: 6/12/13]
[Still 9/27/13] Snooze Tasks – It’d be great to have a snooze option on tasks. Astrid has something like this, you can delay tasks by a day or two or hours etc. This is quite handy, causes the reminder to pop up again at the specified time and so on. [Original Report: 7/13/12]
Move Tasks Between Workspaces – Currently I cannot take a project/task from my “Personal” workspace and move it into my “Work” or “Church” workspaces. This should not be so. For example, I might have “brainstorm” ideas that I want to keep in my personal account until I am ready to implement them – then transfer them into my church/work accounts.
Another option would be to “share” projects/tasks between workspaces, this way a project/task could appear in multiple workspaces.
Okay, this hasn’t been fixed all the way. Asana added another level called “organizations” which can perform this sort of maneuver – but its only available to folks using company emails. 😛
Some of my feature requests are pretty simple programming tasks (speaking as a programmer). If I was Asana, here are the quick tasks I’d snap out soon to vastly improve the software without consuming a lot of time:
You want to save your emails forever – but for whatever reason, keeping them “online” is not an option. This used to be much more of a dilemma before Google brought Gmail on the scene and started offering gobs of free space and forcing most other major email providers to do the same. Still, there are a few reasons you might want to keep emails forever in an “offline” manner:
Backups – You want to ensure that if Google shuts its doors, you don’t lose the last ten years worth of emails.
Space – You are an email fiend and manage to consume the vast amounts of free space given you by your email provider.
Corporate Restrictions – You are part of a corporation that places limits on your mailbox size – and you’ve reached the limit.
Archival – You want to keep the emails, but don’t really want them showing up in your searches through your mailbox.
The last reason is why I use MailStore Home these days. See, I like to keep all my emails for historical purposes – but I don’t necessarily keep them because I’m going to reference them. When I search my Gmail I don’t need to see these emails in the results – they are historical…but I still want to be able to access them just in case someday I need one. So, I use MailStore Home.
MailStore Home is a nifty and free product available for non-commercial use (e.g. don’t use as an employee of a corporation). It has been around for years and I’ve used it on and off-again for years. It creates a local store of your emails which is searchable and browsable through a friendly and intuitive UI.
There are a few weaknesses to the program:
Backups – It doesn’t automatically perform some sort of cloud syncing backup, though it does offer the option to backup to Hard Disk Drive or USB. I use SugarSync, so this isn’t really a problem – since SugarSync takes care of the cloud backup for me.
Automation – You have to run MailStore Home manually – it won’t just automatically pull down all the latest emails from your email account. Bahh humbug. It isn’t a major pain, but something worth nothing.
Granted, there is a reason this is called MailStore Home – namely because it is their lite product for non-commercial use. They do offer a for-pay server product which looks pretty amazing as well and probably addresses some of these problems.
Ohh, and did I mention they have a non-profit discount on their server product?